Smart Tips for Booking Wedding Transportation.
How do I get my guests to the ceremony, the reception, and map out our itinerary? Who do we include, who do we not include and where on Earth are we all going?! The whole concept was starting to sound more like a lecture from my algebra teacher.
If you’re overwhelmed by the logistics of transporting yourself (and your bridal party) to and fro on the wedding day, you’ve come to the right place.
Here are some basic guidelines for tackling all of your transportation conundrums.
While you don’t need to know every little detail of your wedding day down to the second, you will have to map out how the bulk of your day will be spent and where. For example, where are you getting your hair and makeup done? Are you having a “first look” or taking bridal party portraits at a different venue? These are all factors that may impact your transportation. If you need help gauging how much time you’ll need for those all-important shutterbug moments, ask your photographer. Be sure to include some cushioning to your schedule in case of any last-minute emergencies, such as a bridal party member or vendor showing up late.
Once you’ve established a basic timeline, it’s time to start researching rental companies. Ideally, you should start your search about four to six months before the big day, but you can certainly book well in advance.
Bonus tip: If your wedding will take place during prom season (early April to mid-June) or on/around a major holiday such as New Year’s Eve, start your transportation search early, since Meridian Weddings may be inundated with bookings during that time.
Your finances have dictated everything from the centerpieces you’ve chosen to the dress that you’ll rock down the aisle, and wedding-day transportation is no exception. Consider the cost per hour, price of mileage and the distance involved from one point to another when booking your contract. Meridian Weddings will charge a minimum of three to six hours ($65 to $350 per hour depending on where you live and which vehicle you’ve rented).
Bonus tip: Ask Meridian or look our pictures & Videos to see the limo in order to verify that it has enough room for your bridal party to fit comfortably inside!
3. The Fine Print
Now that you’ve established what your transportation needs are and have a better idea of what they’ll cost, let’s get down to business! Use Our Wedding Project Tool, to get our written agreement that includes the following terms of service: total cost, deposits required, refund and gratuity policies, arrival and departure locations, pick-up/drop-off times, the exact models of the vehicles you’ve requested and the overtime rate per hour. This will give you extra peace of mind!
When you’re ready to sign on the dotted line, it’s important to ask about “all-inclusive pricing,” which should always include the total fare, but may not always include taxes.
Bonus tip: When comparing limousine service, before making a decision, be suspicious of cheap rates or cash discounts, also don’t forget to verify that your driver is licensed and insured! You can request from us the bus or limousine operator DOT registration number and check status and safety records online.
4. Prepare Yourself
You know that itinerary you’ve been obsessing over like a busy little bee? complete the Wedding Project Tool or email it to us, along with all of the necessary directions, including alternate routes in case of an untimely traffic jam. It’s also a great idea to give the itinerary to your bridal party, along with any necessary numbers they may need to have handy.
Bonus tip: And whatever you do, don’t call the bride! Make sure that either your MOH (Maid of honor or matron of honor) or wedding planner (if you hired one) has all of the receipts/contracts and any contact numbers they may need. It’s also wise to let Meridian Limo knows to contact them in case they need an answer or there’s an issue on the wedding day.
5. Get Creative
One of my favorite details at weddings is always the form of transportation. If limos aren’t your style or you want to splurge on something special for both you and your groom, then think wedding trolleys, school buses (perfect for teachers!) or even a horse-drawn carriage for the ultimate fairytale moment.
Bonus tip: If you want to surprise your groom on your wedding day, rent his favorite car for his transportation to the ceremony!
6. Go the Extra Mile
If you’re providing transportation for out-of-town guests, factor in that some of your loved ones may wish to leave the party at 11 p.m. and not celebrate until 2 a.m. If your budget is tight and you can’t afford two separate return transportation opportunities, ask a family friend if they wouldn’t mind carpooling. It’s always a nice gesture to thank your loved ones with a small gift for their time.
It’s always a smart idea to provide guests with Meridian Limo phone# if they happen to have had one too many drinks and are feeling a little bit tipsy!
One thing my fiancé and I were considering when booking our venue was that our bridal party would need return transportation; otherwise talk to family members, MOH or your event planner if you hired one and ask for alternative recommendations. It’s thoughtful to think of your bridal party’s needs after they have celebrated your love all day (and night!).
Bonus tip: We can provide a secondary back up vehicle at a reduced rate just in case a guest needs early ride or miss the shuttles to transport them back to their room at the end of the wedding.