CFO – Chief Financial Officer | Billing Department

CFO Responsibilities

• Enforce financial department policies, and ensure that all direct reports are adhering to them.
• Assist in maintaining and developing quality standards based on criteria within the accounting department.
• Oversee all company financials, cash flow planning and ensure availability of funds as needed.
• Design the accounting department organizational structure so as to meet department goals and needs. Maintain a documented system of policies and procedures that adhere to company policies and procedures.
• Oversee accounting operations of the company including control system, transaction-processing operations, policies, and procedures.
• Ensure accounts payable are paid in a timely manner and that all discounts are taken when applicable. Ensure prompt collection of accounts receivable. Process affiliates and IO-payment and ensure all taxes and garnishments are paid. Ensure required debt payments are made on a timely basis. Maintain bank accounts and reconcile accordingly. Maintain an entire chart of accounts. Maintain an orderly filing system. Maintain a system of controls over accounting transactions.
• Issue timely and complete financial statements. Coordinate preparation of the corporate annual report. Recommend benchmarks against which to measure company performance. Develop budgets and ensure they are being met and not exceeded. Calculate and issue operating metrics. Manage production of budget and forecasts. Calculate variances from the budget and report significant issues to the CEO. Provide financial analysis as needed, for capital investments, pricing decisions, and contract negotiations.
• Coordinate the provision of information to auditors. Monitor debt levels and compliance with debt covenants. Comply with local, state, and federal government reporting requirements and tax filings.
• Perform comprehensive reviews (PP&E) on direct reports, recommend raises or promotions, and assist with human resources in hiring/firing of an employee. Take disciplinary action when warranted. Work closely with the CEO to handle these issues.
• Coordinate scheduling of vacations in order to prevent any time off interfering with production.
• Maintain a good working relationship with customers and all other departments within the company.
• Preserve important personnel and business records.

Billing Department Duties:

• Update financial spreadsheets with daily transactions
• Record accounts payable and accounts receivable in MS Excel and Quickbooks
• Create cost analysis reports (fixed and variable costs)

• Process invoices and follow up with clients, suppliers, and partners as needed

• Provide administrative support during budget preparation